Committees

Table of contents

• Illinois Yearly Meeting Committees (descriptions below)
  • Resources for Committees
  • Standing Committees
    • Continuing Committee
    • Development
    • Environmental Concerns
    • Faith & Practice
    • Finance
    • Handbook
    • Maintenance & Planning
    • Ministry & Advancement
    • Nominating
    • Oversight for Administrative Coordinator
    • Peace Resources
    • Peace Tax Fund Oversight
    • Personnel
    • Publications
    • Quaker Volunteer Service, Training & Witness
    • Religious Education
    • Site Envisioning
    • Youth Oversight
  • Ad hoc Committees
    • Ad hoc committee on the Mills property

Illinois Yearly Meeting Committees (descriptions below)

Resources for Committees

Here are several documents that committee members might find useful, especially regarding the financial aspects of committee work. See also the Finance committee main page.

Tips on organizing a retreat or workshop
Requirements for paying outside vendors (1099/W-9)
Travel Reimbursement Policy
Conference calls
Unreimbursed Expense Record, a PDF form letter documenting a Friend's unreimbursed expenses traveling on ILYM business (can be used as a charitable donation on tax returns)
ILYM Handbook describes the organizational structure and many practices of the yearly meeting
Budgeting manual offers guidelines for developing a budget request as part of the overall ILYM operating budget
Annual Session Planning Materials
Taking up ad hoc collections

Standing Committees

Continuing Committee

The work of the Yearly Meeting continues beyond annual sessions, meeting in the spring and fall to further the decisions made at the summer gathering. All ILYM Friends are welcome to attend; representatives from committees and monthly meetings are expected.

Development

Offers opportunities for supporting the vision for growth of Illinois Yearly Meeting.

Environmental Concerns

Friends involved in earthcare witness, including studying sustainability for new buildings at the ILYM campus near McNabb.
September 2009 recommendations for natural features for the new Mills property
January 2010 recommendations for landscaping

Faith & Practice

Development of the Illinois Yearly Meeting Faith & Practice.

Finance

Discerning the finances and budget of Illinois Yearly Meeting.

Handbook

Updating our documented processes and procedures. You can view the Handbook by clicking here.

Maintenance & Planning

Overseeing the health of the Yearly Meeting site.
20-year maintenance spreadsheet
Mills property expenses July 2009 to March 25 2010

Ministry & Advancement

Nurturing the life of Illinois Yearly Meeting.

Oversight for the Sexual Abuse and Misconduct Policy.
Oversight for the Field Secretary

Nominating

Discerns gifts and leadings of Friends serving on these committees.

Nominating Committee Log

Oversight for Administrative Coordinator

Serves as personnel liaison for AC.

Peace Resources

Assists with Friends' discernment of their relationship to the Peace Testimony and develops peace, non-violence and conflict resolution resources for Friends and the wider public.

Also a resource for Conscientious Objection, Military Counseling, and Counter-recruitment information.

Peace Tax Fund Oversight

Manages the Peace Tax Fund

Personnel

Committee formed starting 2009-2010 to help coordinate the oversight roles for Administrative Coordinator, Field Secretary and Youth Coordinator

Publications

Oversees paper and electronic publication of Minutebooks, Among Friends, Plummer Lectures, and other addresses; oversees the ilym.org web site.

Quaker Volunteer Service, Training & Witness

Encourages and supports Quaker volunteers.

Religious Education

Networks Adult RE and First Day School resources for monthly meetings.

Site Envisioning

Discerns future development of the yearly meeting campus.

Youth Oversight

Coordinates the High School and some Junior High programs year round.

Oversight for the Youth Coordinator

Ad hoc Committees

Ad hoc committee on the Mills property

Clearinghouse for committee and steward information about the new property. Click here for the continuing online discussion following the Visioning workshop to imagine uses of the new property.

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