Appendix 3: Sample Traveling Minutes

Sample 1

Date

Dear Friends,

Loving greetings from Friends at ___________Monthly Meeting in ________________Yearly Meeting. Our member __________ _____________ will be traveling in the ministry this next year under a concern for______________________________.

[share something about this Friend as it relates to committee work or representation from monthly or yearly meetings to yearly meetings or national Quaker organizations.]

Our meeting has worshipped with ________________ as we considered this issue and have no doubt that he/she is genuinely called to be with you and seek new Light with you about God’s intentions for ______________________________________

After careful consideration the meeting has found unity to approve this minute of travel.

We entrust ______________ to your care and pray that you and _____________ feel the presence of the Light as you meet together.

Signature of clerk

Sample 2

Date

Dear Friends,

______________, a member of our meeting, has shared with the meeting her/his leading to travel in the ministry this year among meetings which are seeking to ___________________________.

After careful consideration the meeting has found unity to approve this minute of travel.

We entrust ______________ to your care and pray that you and _____________ feel the presence of the Light as you meet together.

Signature of clerk

Elements of Endorsements on Returned Letters of Travel

Following a visit, the clerk of the visited meeting writes an endorsement to the sending meeting. Endorsements on returned letters of travel may speak to the work being done under Divine guidance and/or the ways the spiritual work of the Friend has benefited the meeting being visited.

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